All Peachtree Task windows have default settings for a general ledger (G/L) account code, so that you can specify to which account you want the particular transaction posted. The typical defaults are as follows: 

• Sales/Invoicing defaults to accounts receivable.
• Receipts defaults to a specific cash account.
• Purchase/Receive Inventory defaults to accounts payable.
• Payments defaults to a specific cash account.

 Occasionally there may a need to change that default G/L account, on a case-by-case basis, for a particular transaction, such as receiving cash into a different cash account.

However, when you change that default G/L account for a single transaction, the next time you enter data into that transaction screen  the system “remembers”  the last default G/L account used. We have seen many instances where this can cause transactions to be posted to incorrect G/L accounts.

To avoid these “mystery posts” which can cause reconciling headaches, when entering transactions into Peachtree, especially after a previous change of the default G/L account, be sure to check that the current default G/L account is correct. If it is not, change it back to the correct default G/L account before leaving that data entry screen. By doing so Peachtree will remember that setting for the next time you enter data for that same task.

 In a multi-user environment it is advisable to always check the default G/L account, because another user may have changed it.

 If you should find a transaction with an incorrect default G/L account, you can still open the transaction and correct it for that transaction, as long as it is in an open fiscal year. Checking before you save, however, is much less painful.

Give us a call at 610-941-2116 if you would like to know more about Task Window defaults in Peachtree.